Bethel World Outreach Church

Event Support Request Form (including facilities)

NOTE: 


PLEASE USE THE NEW GOOGLE FORM HERE:


https://docs.google.com/forms/d/e/1FAIpQLSfx4uYYZc0jbm9cEvPyleDhLN7Wki_Fl0I7YT72vkA2T-H4SA/viewform



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This form is used for all events, whether on campus or off campus, whether using facilities or not. 

You will need to submit this request at least 3 weeks prior to your event for approval or we will be unable to service your request. 

 

 

*Event Title::
If you are NOT the contact person for this event, please enter the actual contact's info below.
First and Last Name::
Contact's email address::
Contact's mobile phone::
*Which Bethel department or ministry is overseeing this event? :
Do you have an APPROVED Purchase Order for this event? If no, please do not move forward with this form or your event until the Finance Department has approved your budget. Questions? Please contact the Finance Department. NOTE: Any items that will need to be paid for with Bethel funds MUST HAVE an APPROVED PO in order to process your request.
*I have an approved purchase order ::
EVENT DETAILS
*Event Start Date::
*Event End Date::
*Actual Event Start Time::
If you need extra set-up time prior to the event, how much do you need?:
*Actual Event End Time::
If you need extra tear down/clean up time after your event, how much do you need?:
If your event has different start and end times on different days, please list them here. (For example, Friday 5pm-9pm, Saturday 9am-2pm.) 
Different start/end times::
*Is your Event recurring?:
Yes, it recurs weekly on the following days::
Yes, it recurs monthly or bi-monthly on the following days::
Yes, it recurs annually or semi-annually on the following days::
*How many people are you expecting?:
Is your event Offsite? If so, give name of location, address and phone::
Is your event Onsite?  If so, which areas/rooms do you need to use?
Sanctuary::
Upper Venue::
Main Lobby::
Global Cafe::
Room 203::
Room 204::
Room 205::
Room 113::
Room 115::
Other CM Rooms::
Kitchen::
Admin Conf Room::
Other Room (specify): :
*Will your event require a registration form?
All Bethel event attendance needs to be captured in Ministry Platform. Please discuss with Danise McGrath how we can best accomplish this for your event.
SETUP & SUPPORT
Please choose your desired room setup::
*Do you need linens for your tables? Add $4 per table to your PO::
*Shape of tables needed::
Number of tables needed::
I also need
Chairs::
Podium::
Other furniture item (specify)::
I need the following sound and multimedia equipment:
TV: :
Projector::
Screen::
DVD Player::
Sm Sound system::
Lg Sound System::
Mic::
Mic Stand::
Other equipment (specify)::
I need the following additional items:
Dry Erase Board: :
Easel: :
Extension Cords: :
Power Strips: :
Other additional items (specify): :
Any additional comments for equipment: :
Will you need help from any of the following departments?  If you check ANY of the boxes below, it is your responsibility to coordinate with the appropriate departments to schedule people for your event.
Worship Department
Worship Leaders: :
Worship Team: :
Band: :
Choir: :
Any additional comments for Worship Department: :
Creative/Comms Department
Would you like to use a table on a Sunday morning? 
Sound: :
Lighting: :
Pro-Presenter: :
Film/LS: :
Photography:
Other: :
What is the overall description for your event as you would want it to appear on our website if applicable? :
Do you want this event advertised at Bethel? :
Do you want this event advertised outside of Bethel to the community? If so, explain exactly what you would like: :
Do you need media support prior to the event?
Graphics: :
Videos: :
Other media support (specify): :
Do you have a graphic for your event? :
Any additional comments for Creative Department? :
Guest Services Department
Bethel does not supply food, drinks, dispensers, dishes, paperware, or cutlery. The event organizer is responsible for providing these items if needed (staff needs to submit a PO for any such items).
How many Ushers do you need? :
How many Greeters do you need? :
How many Security people do you need? :
Other Guest Services people needed: :
Any additional comments for Guest Services: :
Childcare
Requesting childcare does not guarantee that it will be provided for your event. It must be included on your PO and approved by the Finance Dept.
Estimate of number of children expected: :
Does a snack or meal need to be provided for children? :
ADDITIONAL INFORMATION
Any additional notes or comments?:
ADDITIONAL INSTRUCTIONS
  • Please make sure that you coordinate with all of the departments you have requested on this form at least 3 days prior to your event to make sure you have everything needed.
  • Cancellations: If your event is cancelled, it is your responsibility to email LJ.Tufo@bethelworld.org.
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